We’ve made some minor improvements to the Qashio platform. From alerts and automation to accounting flexibility, here’s a detailed look at what’s new in your Company Settings.
🛡️ Company Settings – What's New?
1. Opt-in Alerts
Opt-into the alerts you would like to receive. Instead of being notified of every change, you can decide the specific alert you want to receive.
Admins can also assign alerts to specific team members.
🔔 Account Alerts
Auto Top-Up Alerts: Get notified via email when a card is automatically topped up.
Low Balance Alerts: Receive alerts when your company’s balance dips below a custom threshold.
Set Low Balance Limit: Define the exact AED amount that should trigger a low balance notification.
💳 Transaction Alerts
Transaction Failure Alerts: Instantly notify the right people (Admins, Accountants, Cardholders, etc.) when a transaction fails.
Role Selection: Choose which roles get notified, so the right teams can take quick action.
🧾 Receipt Alerts
Duplicate Receipt Upload Alerts: Notifies relevant admins if duplicate receipts are uploaded.
Missing Receipt Alerts: Reminders for transactions missing receipts, based on role (Admins, Managers, End Users, etc.).
Custom Triggers:
Set how many missing receipts trigger an alert.
Choose how many days after a transaction the reminder starts.
Set when to stop reminders (e.g., after 30 days).
Add external email recipients.
Define a minimum transaction amount to trigger receipt reminders.
🚨 Other Alerts
Suspicious Activity Alerts: Be alerted when unusual card loading or unloading patterns occur.
Emirates ID Expiry Alerts: Stay compliant with automatic reminders for expiring Emirates IDs. Alerts are sent via email and SMS across multiple intervals (29 days before, 7 days before, 15 days after, etc.).
Role Selection: Assign who receives these alerts – Admins, ID owners, etc.
2. Account & Security Tab
Keep your account secure with these new tools.
Session Timeout: Automatically log out users after a set period of inactivity. Company Admins can set the duration.
Enable 2FA for All Users: Enforce two-factor authentication via phone for added security across your organisation.
3. Receipts Tab
Make receipt management smarter.
Enable Automatic VAT Calculation: VAT is automatically detected and applied using OCR technology from uploaded receipts.
Allow Duplicate Receipts: Choose whether to allow the same receipt to be uploaded multiple times.
Enable Threshold Transaction Amount: Let users skip receipt uploads for low-value purchases.
Set Threshold Amount: Define the AED amount under which receipts aren’t required.
4. Cards Tab
Card management just got more flexible.
Auto Virtual Card Creation: Automatically generate virtual cards for new users once they’re verified—no admin input required.
View Card Details on Web App: Cardholders can now securely view their card details directly from the Qashio web portal.
5. Accounting Tab
Empower your team and streamline reporting.
Allow End Users to Edit COA, Tax Rate, or Supplier: Users can update these details for more accurate expense tracking.
Apply Default Tax Rate to All Transactions: Automatically apply a set VAT rate to transactions that are missing TRNs or receipts.
Select Default Tax Rate: Choose your company’s default tax percentage (e.g., 5%, Exempt, etc.).
💡 Final Thoughts
These updates are designed to give you more control, visibility, and security across your financial operations. Whether it’s auto-creating cards, setting smarter alerts, or automating tax handling, Qashio is here to help your business move faster and smarter.
Have questions or need help setting any of these up? Reach out to your dedicated account manager or our support team anytime at [email protected].